The following grading system is followed at Dar Al-Hekma University:
Definition of Grades
Equivalent to a numerical grade of 95-100% and indicates an outstanding achievement of distinction.
Equivalent to a numerical grade of 90-94% and indicates a superior achievement of distinction.
B+: Very Good
Equivalent to a numerical grade of 85-89% and indicates very good extensive achievement.
Equivalent to a numerical grade of 80-84 % and indicates good extensive achievement.
C+: Above Average
Equivalent to a numerical grade of 75-79% and indicates an above average achievement.
Equivalent to a numerical grade of 70-74% and indicates satisfactory achievement.
D+: High Pass
Equivalent to a numerical grade of 65-69% and indicates a high pass achievement.
Equivalent to a numerical grade of60-64 % and indicates minimal achievement.
Equivalent to a numerical grade of less than 60% and indicates inadequate achievement and the course must be repeated to secure credits.
Indicates that a student was administratively dropped from a course due to exceeding the allowed absence limit.
IP: In Progress
Is given only for research-based courses which require more than one semester for completion. Upon completion, the "IP" grade is replaced with the new earned grade.
Is given to students who completed a minimum of 60% of the course work requirements and passed them but are not able to take the final exam or complete the final project on the due date for a valid reason submitted ahead of time.
AF: Absence Failure
Is a temporary grade assigned to students who completed a minimum of 60% of the course work requirements and passed them but failed to attend the final exam or submit the final project on the due date and time without previous notice.
Indicates that the student withdrew from a course within the allowed period.
NP: No grade – Pass
Is assigned for Pass/Fail-based courses and is equivalent to a numerical grade of 70% and above. A grade of "NP" is also assigned to courses transferred from other higher education institutions.
NF: No grade – Fail
Is assigned for Pass/Fail-based courses only and is equivalent to a numerical grade of less than 70%.
Grade Point Average
Dar Al-Hekma University uses a five-point grade system for calculating the Grade Point Average (GPA). The GPA is calculated as the total number of grade points earned per credit hour divided by the total number of Semester Credit Hours (SCHs) attempted. Semester grade symbols have the following values:
- A+ = 5.00 points
- A = 4.75 points
- B+ = 4.50 points
- B = 4.00 points
- C+ = 3.50 points
- C = 3.00 points
- D+ = 2.50 points
- D = 2.00 points
- F or DN = 1.00 point
The Cumulative Grade Point Average (CGPA) is the grade point average for all credit hours taken at the University. Only grades earned at Dar Al-Hekma University are used to calculate a student's GPA. Grades of transferred courses from other higher education institutions are not used to calculate a student's GPA at the University.
The grades of "IP," "IC," "AF", and "W" receive no quality points, and therefore, do not impact the calculation of CGPA. Dar Al-Hekma University considers these courses to be attempted, but not successfully completed, and therefore, will decrease the overall successful course completion percentage if given quality points. The grades of "NP" and "NF" are used for Pass/Fail-based courses and transfer credits ("NP" only) and bear no quality points, and therefore, do not influence the calculation of CGPA.
Dar Al-Hekma University follows the policies below in grading operations.
Course instructors must submit the final grades of a course to the Registration Unit within 48 hours of the final exam date. Course instructors who have a course with more than one section can submit the final grades of that course to the Registration Unit within 72 hours of the final exam date. The Registration Unit reviews the grades and posts them on the Student Information System (SIS) for the student view.
Changing of a Grade
The allowed period to change a grade is during the semester following the course final exam date. During the allowed period, the course instructor has the right to change a grade of a student if the instructor provides a valid justification for the change approved by the respective Department Chair or Program Director and the Dean of School or the Provost. The course instructor must apply through the Petition System to change the grade of a student by completing a "Change of Grade E-form".
Withdrawal from a Course ("W" Grade)
A student may withdraw from a course during the period specified in the Academic Calendar if she is having difficulty in the course; experiencing serious medical problems, not being able to develop the required skills to pass the course, or having other valid reasons. Such a decision needs to be discussed with the academic advisor while taking into consideration that a minimum course load of 12 Semester Credit Hours (SCH) must be maintained after withdrawal.
If the student wishes to withdraw a course, she must complete a "Course Withdrawal ("W" Grade) E-form" through the Petition System. A student who stops attending classes without formally withdrawing the course will receive a "DN" grade in that course. If the withdrawn course is required for the student's major, it may be repeated twice to receive a numerical grade. The student will be allowed to withdraw from the same course a maximum of two times.
The following will be implemented if the student withdraws from a course:
- The student will receive a grade of "W" which is not calculated towards the student's Cumulative Grade Point Average (CGPA).
- The credits from a withdrawn course are counted as attempted (but not earned) when calculating the student's minimum completion rate of 67%, which is the minimum rate that student must complete of her attempted credit hours each semester to graduate within the Maximum Time Frame (MTF) of her Program of Study (POS).
Incomplete Grade ("IC" Grade)
Application for an Incomplete Grade
A student has the right to apply for a grade of Incomplete "IC" if she is unable to take the final exam or submit the final project on the due date due to circumstances, including but not limited to, health problems or a death in the family. The student must apply for a grade of "IC" through completing the "Incomplete Request (IC Grade) E-Form" (available in the Petition System) before the due date of the final exam. During the application process, the student must upload the necessary documents to validate the reasons she claims for not being able to complete the course final requirement/s.
The course instructor assigns a grade of "IC" to the student if the following conditions are met:
- Completing a minimum of 60% of the course work requirements and passing them.
- Providing sufficient documents that support the application.
The course instructor with the Department Chair/Program Director have the right to decline rescheduling a final exam for any student if the latter fails to provide valid reasons and supporting evidence.
A student who fails to officially apply for the grade of "IC" and misses a final exam, receives a grade of Absence Failure "AF". A student who fails to show up within one week of the missed final exam date and submit authentic documents to support her absence will receive the so far earned grade in that course. The instructor changes the grade of "AF" to "IC" and reschedules the final exam only for students who show up within the one week period with valid documents to support their absence.
Removal of an Incomplete Grade ("IC")
A student who receives a grade of "IC" must deliver the incomplete work of the course within eight weeks after the initial final exam date for that course. If the student fails to deliver the work within the identified period, she receives the so far earned grade of the course. The instructor is rendered responsible for removing the "IC" grade through the "Removal of Incomplete Grade E-Form" (available in the Petition System) within eight weeks of the original final exam date. Any student who has an 'IC" grade on her transcript will not be able to graduate.