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Undergraduate Registration                                                       

FAQs

Explore registration policies, procedures, information and other services for undergraduate students.


Course Registration

During the advising week and prior to the registration period, students meet with their academic advisors to plan their schedule for the coming semester according to their Program of Study (POS). Once the student identifies the courses she needs to take, she should complete the registration process through the Student Information System (SIS) during the registration period specified in the Academic Calendar, and according to the level of priority announced by the Registration Unit.

Upon closing the registration period of fall or spring semester, students are allowed to register only during the first week of classes. Accordingly, a late registration fee of (SR 1000 + VAT) will be charged.

The Registration Unit is responsible for conducting the registration of the following categories of students:

  • New students
  • Returning students who are placed in the University Academic Preparation Program (UAPP) levels.
  • Returning students who completed the UAPP levels and were promoted to the freshman level.

  • Course Load

    All students must maintain the course load and register the Semester Credit Hours (SCH) as follows:

    Semester Credits Hour (SCH) Status
    12-18 SCH Regular students in freshman, sophomore, junior, and senior years
    16-18 SCH DAH scholarship students in freshman, sophomore, junior, and senior years
    1-7 SCH
    Summer session

    Students have the right to register from 19 to 21 SCH in a regular semester if their Cumulative Grade Point Average (CGPA) is 4.50 or above. No student with a CGPA lower than 4.50 can register an overload without the approval of the Dean of Students. However, exceptions are made for students with a CGPA of 2.75 and who are enrolled for the last semester prior to graduation. In addition to the standard University tuition fee, the student with a credit overload has to pay the cost of the extra credit hours as per the University fee structure. During the period announced by the Registration Unit, the students may apply to have overload credits by completing the 
    "Overload Credits E-from" (available in the Petition System).

    Add and Drop Courses

    Students must first consult with their academic advisors before adding and dropping courses and they should maintain the required course load during this process. Adding and dropping courses will be done through the Student Information System (SIS) according to the dates specified in the Academic Calendar.

    Prerequisites and Co-requisites

    Some courses may require pre-requisite or co-requisite courses. Through the help of the academic advisor, students must ensure all pre-requisite or co-requisite course(s) are taken in the same sequence as in the POS. Any exceptions regarding the waiver of a pre-requisite or a co-requisite that is supported by the academic advisor must have a written justification and an approval from the Department Chair. Students can apply to waive a course pre-requisite or a co-requisite by completing the "Pre-requisite Waiving E-Form" (available in the Petition System).

    Registering in a Closed Section

    Students have the right to apply for registering in a closed section during the period announced by the Registration Unit. After clearing any conflict, pre-requisite, or load issues, students can apply to the waiting list for registering in a closed section through the Student Information System (SIS). If the waiting list application was not successful, students can apply for a petition, during the allowed period, by completing the "Registering in a Closed Section E-Form" (available in the Petition System). Students are responsible to monitor the status of their application in both systems as applying only does not guarantee a successful registration in the closed section.

    Repeating Courses

    A student may repeat a course to remove a low grade or to meet graduation requirements, within the maximum time limit time required for graduation, after she gets the approval of her academic advisor and Department Chair.  When a course is repeated, only the highest grade earned in the course will be counted when calculating the student's GPA. However, the old grade will appear on the transcript.

    Repeating a Passed Course

    A student may repeat once a course in which she obtained a grade of "D" or "D+" by completing the "Repeat Passed Course Form" (available at the Registration Unit) and obtaining the approval of the academic advisor and Department Chair.

    Repeating a Failed Course

    A student may repeat a failed course (a course in which she received a grade of "F", "NF" or "DN") twice, the registration for which should be completed through the Student Information System (SIS).

    Failing a Repeated Course for the Third Time

    If a student fails a course thrice, she has the following options:

    1. Take an alternative course (equivalent in content to the failed course);
    2. Do an independent study in any of the course's subject matter (such as writing a research paper, summarizing articles or doing a project upon the approval and under the supervision of the Department Chair and the instructor of the respective course);
    3. Take the course outside the University (as a transfer course with a prior approval as per the policy of transfer of credits).

    Deferral of Study

    Any student who decides to defer her study must apply for a petition during the deferral of study period specified in the Academic Calendar. The student is required to complete the "Student Clearance E-Form" (available in the Petition System), discuss her reasons for deferral of study, and obtain the approval of the Dean of Students. Scholarship and financial aid students must obtain the approval of the Scholarship Unit before applying for a deferral of study.

    A student is permitted to defer her study before the end of the second week of classes of every semester. The student has the right to defer her study for three interrupted or consecutive semesters during her years of study. Taking into consideration that the active time frame of the deferral is one semester, the student must apply for each deferred semester separately. At the end of the deferred semester, the student must either rejoin the University in the semester that follows, apply for another deferral of study, or withdraw from the University. The deferral of study semester will not be counted towards the Maximum Time Frame (MTF).

    Disenrollment 

    A student who fails to rejoin the University during the first two weeks of the semester or fails to either apply for a deferral of study or a withdrawal from the University, will be disenrolled for that semester only. The student has the right to rejoin the University in the following semester.

    The Registration Unit deactivates the students' records if they fail to rejoin the University after a disenrolled semester. However, a student has the right to apply for a reactivation of record or readmission at a later stage.

    Semester or University Withdrawal

    A student who wishes to withdraw either from the semester in which she is currently enrolled or from the University must first discuss the reason for withdrawing with the Dean of Students. If the student still wishes to withdraw, she must apply for a petition during the allowed period by completing the "Student Clearance E-Form" (available in the Petition System) and continue to attend classes until she gets all the required approvals on the Petition system and ensures that the withdrawal process in the Registration Unit has been completed. The student should inform, then, her course instructors and academic advisor about the withdrawal process and the final status. A student who stops attending classes without a formal withdrawal will receive a "DN" grade or the so far earned grade for all her registered courses. If the student is a scholarship or financial aid student, she must obtain the approval from the Scholarship Unit before starting the withdrawal process.

    Withdrawal from a Semester

    A student has the right to withdraw only during the withdrawal period specified in the Academic Calendar for that semester. Upon the completion of the withdrawal process, the student must rejoin the University in the following semester. If the student fails to rejoin, she must either apply for a deferral of study or for a withdrawal from the University. Otherwise, she will be considered as disenrolled.

    The following will be implemented if a student withdraws from the semester:

    1. The student will receive a grade of "W" for all the courses in which she is enrolled.
    2. The semester from which a student has withdrawn is counted towards the MTF.

    Withdrawal from the University

    A student has the right to withdraw from the University prior, during, or after the withdrawal period specified in the Academic Calendar; however, the following consequences apply:

    1. Prior to the withdrawal period: the Registration Unit will drop all of the student's courses.
    2. During the withdrawal period: the Registration Unit will assign a "W" grade to all the student's courses, and the semester from which the student withdrew will be counted towards the MTF. The withdrawal from the University will effectively be on the student's record the following semester.
    3. After the withdrawal period: the student will receive a grade of "DN" or "F" based on her attendance record and earned grade for each course. The withdrawal from the University will effectively be on the student's record from the following semester.

    The Registration Unit will deactivate the record of students who permanently withdraw from the University. Students have the right to reactivate their records within four semesters.

    Reactivation of Students' Record

    Students whose records are deactivated have the right to apply for reactivation of records by completing the "Re-activation / Re- admission Form" (available at the Registration Unit) within four semesters starting from the deactivated semester until the first week of classes of the requested semester. Upon the approval of the Dean of Students, the student must pay a non-refundable reactivation fee of (SR 200 + VAT) at the Accounting Department. Students are allowed to reactivate their records only once. Students who were enrolled in another higher education institution and are applying for a reactivation must submit their transcript of records from the other university. Upon reactivation of records, students will follow the Program of Study (POS) of their respective majors.

    The following students do not have the right to apply for reactivation:

    1. Those who have academic or disciplinary dismissal from Dar Al-Hekma University.
    2. Those who have disciplinary dismissal from other higher education institutions.

    Readmission to the University

    In the cases below, students have to apply for readmission and not reactivation by completing the "Re-activation / Re-admission Form" (available at the Registration Unit):

    1. If the application date is four semesters past the deactivated semester.
    2. If the applicant exceeded the reactivation attempt allowed.
    3. If the applicant had an academic dismissal.

    Students who wish to apply for readmission must submit their application two weeks before the beginning of the requested semester. Upon the approval of the Dean of Students, applicants must pay a non-refundable application fee of (SR 500 +VAT) at the Accounting Department.

    Applicants must meet the admission criteria in the requested readmission semester except for those who did not exceed the four semesters' time limit. Any related admission criteria are studied on a case-by-case basis.

    Students who have received a disciplinary dismissal from Dar Al-Hekma University or from other higher education institutions, do not have the right to apply for readmission. The University has the right to cancel a readmission application, if the student has been identified to have received a disciplinary dismissal.

    Transfer from Other Higher Education Institutions to Dar Al-Hekma University

    Categories of Transfer Students

    1. New Transfer Students

    New transfer students must meet all the undergraduate admission criteria specified for freshmen applicants. Students transferring from other higher education institutions, where English is the medium of instruction, may not be required to take the English proficiency test upon entrance to Dar Al-Hekma University. Students who have successfully completed A-Level, IB or AP examinations are entitled to receive credits for the courses they passed. New transfer students can apply for transfer of credits by completing the "Transfer of Credits Request Form" (available at the Registration Unit).

    2. Dar Al-Hekma Former Students Rejoining the University

    Former students, who intend to re-join the University after their records are reactivated or after being readmitted, have the right to apply for transfer of credits from other higher education institutions if they meet the transfer of credits eligibility requirements.

    3. Dar Al-Hekma University Students Visiting Other Higher Education Institutions During Their Years of Study

    Dar Al-Hekma University students visiting other higher education institutions during their years of study must obtain the approval of their respective Program Director prior to applying to the other higher education institution by completing the "Transfer of Credits Permission Form" (available at the Registration Unit). During the summer session, the University refrains from transferring credits for students who intend to visit other higher education institutions in Jeddah if the course(s) in question is offered at Dar Al-Hekma University.

    Required Documents

    Transfer students must submit the following documents to the Registration Unit or send it to the email: transfer@dah.edu.sa one week before the first day of classes of the semester at the latest:

    1. Official transcript(s) from the higher education institution(s) they are transferring from.
    2. A detailed description of all the courses taken in the other higher education institution(s).

    Eligibility Requirements

    Transfer students are eligible to transfer their credits upon fulfilling the requirements below:

    1. The higher education institutions from which the student is transferring must be recognized by the Ministry of Education (MOE). Please visit the Ministry's URL: https://ru.moe.gov.sa/Search.
    2. The Cumulative Grade Point Average (CGPA) must be equivalent to "C" or above during the last semester in the higher education institution from which the student is transferring.
    3. Transfer students must not have been dismissed from the previous higher education institution for disciplinary reasons.

    Processing Transfer of Credits

    The Registration Unit needs 10 to 15 working days to process any transfer of credits for any student. The transfer of credits process is conducted based on the following:

    1. The course should have been completed within the 5 years preceding the application of transfer of credits. Courses older than 5 years are considered on a case-by-case basis.
    2. The course is not completed through correspondence and/or distance learning.
    3. The grade earned for a course studied at other higher education institution must be:
      1. "C" (equivalent to 70%) or higher for a major requirement course.
      2. "D" (equivalent to 60%) or higher for a general requirement course.
    4. The course must match 80% of the content of a similar course offered at Dar Al-Hekma University.
    5. If the content of the course whose credits are to be transferred does not match the content of any of the courses offered at Dar Al-Hekma University, the credits are transferred as a General Education Elective course or a Free Elective course with the exact number of the credits taken.
    6. The Arabic or Islamic courses studied at local higher education institutions are transferred as Arabic or Islamic courses with the exact number of credits taken.
    7. Transfer students do not earn grade points for the transferred courses. The Registration Unit considers the credits taken for the transferred courses only and designates the grade of "No grade – Pass" (NP) for each transferred course.
    8. The credits of the transferred courses are counted into the Maximum Time Frame (MTF) of the program at Dar Al Hekma University.

    Limitation on the Number of Credits Allowed to be Transferred from Other Universities

    Dar Al-Hekma University allows students to transfer a maximum of 50% of the total credit hours required for their graduation at the University. Transfer students must complete at least 60% of their junior and senior year courses at Dar Al-Hekma University. No credits will be transferred if they exceed the Program of the Study (POS) requirements.

    Change of Major

    Initially, a student specifies the intended academic major or track on the Undergraduate Admission Application Form. However, the student has the right to change the major or track she applied to. The decision to change an academic major is a matter of great significance and should be pursued only after thoughtful deliberation. Students who change majors must meet all requirements of the new major. A change of major or track may consequently lead to a time extension beyond the typical eight semesters of academic study.

    A student who wishes to change her major must first consult with the Counseling and Career Advising Office at the University to review the Professional Interest Test (PIT) results.

    Students can apply to change their majors by completing the "Change of Major E-from" (available in the Petition System) within the Change of Major period specified in the Academic Calendar. On the application the student should:

    1. Explain the reason for changing the major.
    2. Consider the completed courses that will not be counted towards graduation.
    3. Verify the need to withdraw courses that will not be counted towards the new major and, hence, graduation. The withdrawal from these courses must be completed before the deadline specified in the Academic Calendar while taking into consideration the semester credit hour (SCH) load limit.

    Upon the change of major, the student will be assigned a new academic advisor from within the new major.

    Grading System

    The following grading system is followed at Dar Al-Hekma University:

    Grades Symbol and Definition

    • A+: Exceptional
      Equivalent to a numerical grade of 95-100% and indicates an outstanding achievement of distinction.
    • A: Excellent
      Equivalent to a numerical grade of 90-94% and indicates a superior achievement of distinction.
    • B+: Very Good
      Equivalent to a numerical grade of 85-89% and indicates very good extensive achievement.
    • B: Good
      Equivalent to a numerical grade of 80-84 % and indicates good extensive achievement.
    • C+: Above Average
      Equivalent to a numerical grade of 75-79% and indicates an above average achievement.
    • C: Average
      Equivalent to a numerical grade of 70-74% and indicates satisfactory achievement.
    • D+: High Pass
      Equivalent to a numerical grade of 65-69% and indicates a high pass achievement.
    • D: Pass
      Equivalent to a numerical grade of 60-64 % and indicates minimal achievement.
    • F: Fail
      Equivalent to a numerical grade of less than 60% and indicates inadequate achievement and the course must be repeated to secure credits.
    • DN: Denial
      Indicates that a student was administratively dropped from a course due to exceeding the allowed absence limit.
    • IP: In Progress
      Is given only for research-based courses which require more than one semester for completion. Upon completion, the "IP" grade is replaced with the new earned grade.
    • IC: Incomplete
      Is given to a student who successfully completed a minimum of 60% of the course work requirements but are not able to take the final exam or complete the final project on the due date for a valid reason submitted ahead of time.
    • AF: Absence Failure
      Is a temporary grade assigned to students who completed a minimum of 60% of the course work requirements and passed them but failed to attend the final exam or submit the final project on the due date and time without previous notice.
    • W: Withdrawal
      Indicates that the student withdrew from a course within the allowed period for withdrawal.
    • NP: No grade – Pass
      Is assigned for Pass/Fail-based courses and is equivalent to a numerical grade of 70% and above. A grade of "NP" is also assigned to courses transferred from other universities.
    • NF: No grade – Fail
      Is assigned for Pass/Fail-based courses only and is equivalent to a numerical grade of less than 70%.

    Grade Point Average

    Dar Al-Hekma University uses a five-point grade system for calculating the Grade Point Average (GPA) and adopts the following equivalent grade points for each grade symbol:

    • A+ = 5.00 points
    • A = 4.75 points
    • B+ = 4.50 points
    • B = 4.00 points
    • C+ = 3.50 points
    • C = 3.00 points
    • D+ = 2.50 points
    • D = 2.00 points
    • F or DN = 1.00 point

    Semester Grade Point Average

    The Semester Grade Point Average (SGPA) is calculated as the total number of grade points earned per credit hour divided by the total credit hours in a semester.

    Cumulative Grade Point Average

    The Cumulative Grade Point Average (CGPA) is calculated as the total number of grade points earned per credit hour divided by the total credit hours in all the courses taken at Dar Al-Hekma University. The grades of transferred courses from other universities are not used to calculate the CGPA.

    The grade of "NP" does not receive grade points, and therefore, does not affect the GPA calculation. While the grades of "IP," "IC," and "AF" receive no grade points and not impact the calculation of CGPA. Dar Al-Hekma University considers the credits in which these grades are received to be attempted, but not successfully completed, and therefore, will decrease the overall successful course completion percentage until given grade points.

    The grades of "NF" and "W" bear no grade points, and therefore, do not influence the calculation of CGPA. In this case, the University considers the credits in which these grades are received to be attempted, but not successfully completed, and therefore, will decrease the overall successful course completion percentage.



    GPA Calculator

    Grading Operations

    Dar Al-Hekma University follows the policies rules below in grading operations.

    Grade Submission

    The final grades of a course are posted on the on the Student Information System (SIS) for the student view within a maxim period of three days from the course final exam date.

    Changing of a Grade

    The allowed period to change a grade is during the semester following the course final exam date. During the allowed period, the course instructor has the right to change a grade of a student if the instructor provides a valid justification for the change approved by the respective Department Chair and the Dean of School.

    Withdrawal from a Course

    A student may withdraw from a course during the period specified in the Academic Calendar if she is having difficulty in the course; experiencing serious medical problems, not being able to develop the required skills to pass the course, or having other valid reasons. Such a decision needs to be discussed with the academic advisor while taking into consideration that a minimum course load of 12 Semester Credit Hours (SCH) must be maintained after withdrawal. The student will be allowed to withdraw from the same course a maximum of two times.

    A student who wishes to withdraw from a course must complete a "Course Withdrawal E-form" (available in the Petition System). If a student stops attending classes without officially withdrawing from the course, she will receive a "DN" grade in that course. 

    The following will be implemented if the student withdraws from a course:

    1. The student will receive a grade of "W", which is not calculated towards the student's CGPA.
    2. The credit hours from a withdrawn course are counted as attempted (but not earned) when calculating the student's minimum completion rate of 67%, which is the minimum rate that a student must complete of her attempted credit hours each semester to graduate within the Maximum Time Frame (MTF) of her Program of Study (POS).

    Application for an Incomplete Grade

    A student has the right to apply for a grade of Incomplete "IC" in a course if she is unable to take the final exam or submit the final project on the due date due to circumstances, including but not limited to, health problems or a death in the family. In this case, the student must complete the "Request for Incomplete Grade) E-Form" (available in the Petition System) before the due date of the final exam. During the application process, the student must upload the necessary documents to validate the reasons she claims for not being able to complete the course final requirement.

    The course instructor assigns a grade of "IC" to the student if the following conditions are met:

    1. Successfully completing a minimum of 60% of the course work requirements.
    2. Providing enough documents that support the application.

    The course instructor and the Department Chair have the right to decline rescheduling a final exam for any student if the latter fails to provide valid reasons and supporting evidence for having missed the exam.

    A student who misses a final exam and fails to officially apply for the grade of "IC", receives a grade of Absence Failure "AF". A student who fails to show up within one week of the missed final exam date and submit authentic documents to support her absence will receive the so far earned grade in that course. If the student shows up within the one-week period with valid document to support her absence, the instructor will change the grade of "AF" to "IC" and reschedules the final exam.

    Removal of an Incomplete Grade ("IC")

    A student who receives a grade of "IC" must deliver the incomplete work of the course within eight weeks after the initial final exam date for that course. If the student fails to deliver the work within the identified period, she receives the so far earned grade of the course. Any student who has an 'IC" grade on her transcript will not be able to graduate.

    Good Academic Standing

    A student is considered in good academic standing if she maintains a Cumulative Grade Point Average (CGPA) of 2.75 or higher, which is the minimum CGPA required for graduation.

    President's Honor List

    Students are placed on the President's Honor List, as an official recognition of their outstanding academic achievement, upon fulfilling the following criteria:

    1. Having completed a minimum of 15 Semester Credit Hours (SCH) in the fall or spring semester (excluding SCH received for Pass/Fail-based courses).
    2. Having achieved a Semester Grade Point Average (SGPA) of 4.85 or higher.
    3. Having met the above criteria for two consecutive semesters either (fall and spring), or (spring and fall).
    4. Not having received any grades of "F", "NF", "DN" or "IC" for any course.

    The President's Honor List status is posted each semester on the student's transcript and is not removed unless the student subsequently fails to meet one of the above-mentioned criteria.

    Academic Probation

    Dar Al-Hekma University places a student on academic probation if her work do not meet the University minimum standards and she do not succeed in maintaining a minimum CGPA of 2.75. During the probationary period, the student must raise her CGPA to the minimum accepted level, and therefore, she must:

    1. Register for a course load of only 11 to 13 SCH per semester.
    2. Repeat major requirement courses or general requirement courses that she has failed with an "F" or "DN" grades. The academic advisor has the right to ask a student on academic probation to repeat courses of "D" or "D+" grades to help improve the student's CGPA.
    3. Follow up with her academic advisor on her performance and academic load.

    A student cannot remain on academic probation for more than three consecutive semesters, and those who fail to demonstrate satisfactory progress at the end of the third semester will be dismissed from the University.

    Academic Dismissal

    Dar Al-Hekma University dismisses a student on probation who fails to show satisfactory academic progress by the end of the third probationary semester. The University dismisses also any student on probation if it is mathematically proven that it is impossible for the student to reestablish satisfactory progress at any point during the probationary period. In addition, students who are deemed unable to successfully complete all program requirements prior to the expiration of the Maximum Time Frame (MTF) will be dismissed without benefiting from any probationary period.

    Dismissed students can apply for readmission to Dar Al-Hekma University under a different ID number upon the approval of the Dean of Students. The applicant must comply with all published admissions requirements and demonstrate to the Dean of Students and the respective Program Director the ability and the determination to successfully resume her studies.

    Appeal for Academic Dismissal

    Students have the right to appeal to the Dean of Students when they have received a dismissal notification as a result of the application of the Standards of Satisfactory Academic Progress policy. A student who appeals must complete the "Dismissal Waving Request Form" (available at the Registration Unit) and provide evidences to prove her ability to maintain satisfactory academic progress during the remaining years of study. A student must provide solid evidence of any exceptional circumstances that negatively affected her academic performance. Students who successfully waives an academic dismissal notification will be considered on probation for the subsequent semester.

    Application for Graduation

    A student is considered expected to graduate in a semester if the total remaining Semester Credit Hours (SCH) is less than 50 SCH. Accordingly, students who are expected to graduate must complete a "Request for Graduation E-Form" (available in the Petition System). This form should be completed one semester prior to the expected graduation semester and during the declaration of graduation period specified in the Academic Calendar. During that process, the student must arrange a meeting with her academic advisor to:

    1. Review the graduation requirements, including the remaining courses and credit hours as per the Program of Study (POS), Cumulative Grade Point Average (CGPA) and the Maximum Time Frame (MTF).
    2. Plan the distribution of the remaining courses over the expected graduation semester (i.e. courses to be taken in the current semester, the expected graduation semester and the summer session, if applicable).
    3. Confirm her eligibility to graduate in the expected graduation semester.

    Expected graduates who apply within the specified period must pay a non-refundable graduation processing fee of (SR 500 + VAT) at the Accounting Department. Any delay in the payment or in the submission of the form will incur an additional fee of (SR 100 + VAT) as per Dar Al-Hekma University fee structure.

    Students are rendered responsible for providing the a copy of their recent passport to the Admission Unit, for the student's name on the graduation certificate should match the student's name in the passport. If the student does not have a passport, she must provide any applicable official document such as the national identification card.

    Graduation Requirements

    Students will graduate upon meeting all the following graduation requirements:

    1. A complete application for the graduation process.
    2. A minimum CGPA of 2.75.
    3. Graduation within the MTF.
    4. A successful completion of all the courses and credit hours as specified in the POS.

    Failing to meet any of the graduation requirements leads to the suspension of the student's graduation. Students who do not attain a CGPA up to 2.75 or more, must repeat several "D" or "D+" courses to improve their CGPA. In addition, students who fail to graduate within the MTF of their POS will be dismissed as per the academic probation and dismissal policy.

    Graduation Status

    Students will graduate under the following status based on their CGPA:

    • Excellent: 4.50 – 5.00
    • Very Good: 3.75 – 4.49
    • Good: 2.75 – 3.74

    Graduation with Honors

    Dar Al-Hekma University awards an honor status to students with CGPA between 4.25 – 5.00 only if they did not earn any grades of "F", "NF" or DN" during their study at the University as stated below:

    • Excellent with First Honor: 4.75 – 5.00
    • Excellent with Second Honor: 4.50 – 4.74
    • Very Good with Second Honor: 4.25 – 4.49

    Commencement

    Dar Al-Hekma University conducts one Commencement Ceremony annually during or towards the end of the spring semester. Students who have completed the graduation requirements are required to attend the Commencement Ceremony. Students who are left with a maximum of 7 SCH to complete during the summer session of a certain academic year are permitted to join the Commencement Ceremony of that year as Expected-to-Graduate students.

    If a graduating student wishes to excuse herself from attending the Commencement Ceremony, she must obtain the approval of the Dean of the Students.

    Issuing and Reissuing Graduation Certificates

    Graduation certificates are issued for students from the Registration Unit within 6-8 working weeks after the end of the semester. Students must apply for a "Graduation Clearance E-Form" (available in the Petition System) in order to receive their certificate.

    If a student changes her name, or her certificate is damaged, lost or destroyed, she has the right to request a reissue of her graduation certificate. A student who would like to have a reissue of her graduation certificate must follow the steps below:

    1. Submit the original certificate to the Registration Unit in case her name is changed, or her graduation certificate is damaged;
    2. Bring her identification with a copy of the passport;
    3. Complete a "Request to Reissue Graduation Certificate Form" (available at the Registration Unit);
    4. Pay a non-refundable of (SR 250 + VAT) at the Accounting Department.

    A reissued certificate requires 6-8 working weeks to be processed.

    The Academic Calendar

    The academic calendar  lists the  major dates of the academic year such as: semesters' dates, exam weeks and official breaks. It also  specifies the deadlines of  important registration procedures, such as  course registration, withdrawal and reactivation of records. The Registration Unit publishes the approved academic calendar  before the beginning of the academic year and posts it on the DAH website. However, the academic calendar is subject to change without  prior notice, and all students are responsible for checking the calendar on a regular basis.

    Click here to access the Academic Calendar.

    Student Lockers and Keys

    The Registration Unit assigns lockers to students and issues keys upon request. Students must return their lockers’ keys when they graduate or officially withdraw from the University. If a locker key is lost, forgotten, or damaged, the student must report to the Registration Unit  to obtain a replacement key and pay a fine of (SR 60 + VAT). Students are not allowed to make copies of their lockers’ keys.

    Issuing Official Letters, Transcripts and True Copy of Certificate

    Official letters such as an Acknowledgment Letter, English Proficiency Letter, Graduation Acknowledgment Letter, and Certificate of Good Conduct are issued for students from the Registration Unit provided that students have paid the non-refundable fee of each at the Accounting Department and submitted the receipt to the Registration Unit. The fees are as follows:

    1. Any type of letter: SR 20 + VAT
    2. A transcript: SR 30 + VAT
    3. A true copy of a cretificate: SR 50 + VAT

    Scholarship students must seek the approval of the Scholarship Unit before filing a request for issuing transcripts.

    Title Download
    Transfer of Credit Permission Transfer of Credit Permission
    Transfer of Credits Request Transfer of Credits Request
    Delegation Delegation
    Re-Admission, Re-Activation Re-Admission, Re-Activation
    Request to Reissue Graduation Certificate Request to Reissue Graduation Certificate
    Repeat Passed Course Repeat Passed Course
    Change of Track Request Change of Track Request
    Dismissal Waiving Request Dismissal Waiving Request
    Minor Request Minor Request

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