Deferral of Study
Students who decide to defer their study or to withdraw from a semester or the University must complete the "Student Clearance E-Form" (available in the Petition System), discuss the reasons for deferral of study with the academic advisor and the respective Department Chair/Program Director, and get the latter's approval along with the approval of the Dean of School and the Dean of Students. Scholarship and financial aid students must obtain the approval of the Scholarship Unit prior to the deferral or withdrawal process.
Students who completed one semester at Dar Al-Hekma University are permitted to defer their study before the first day of classes of every semester. Students have the right to defer their study for three interrupted or consecutive semesters during their years of study. Taking into consideration that the active time frame of the deferral is one semester, the student must apply for each deferred semester separately. At the end of the deferred semester, students must either rejoin the University in the semester that follows, or apply for another deferral of study, or withdraw from the University. Otherwise, they will be considered disenrolled. The deferral of study semester will not be counted towards the Maximum Time Frame (MTF).
Semester or University Withdrawal
Students who wish to withdraw either from a semester or from the University must continue to attend classes until they get all the required approvals on the "Student Clearance E-Form" and ensure that the withdrawal process in the Registration Unit has been completed. Students should, then, inform their course instructors and academic advisors of the withdrawal process and its final status. A student who stops attending classes without formal withdrawal will receive a "DN" grade or the so- far- earned grade for all the registered courses.
Withdrawal from a Semester
Students have the right to withdraw only during the withdrawal period specified in the
Academic Calendar for that semester. Upon the completion of the withdrawal process, the students must rejoin the University in the following semester. If the students fail to rejoin, they must either apply for a deferral of study or withdrawal from the University. Otherwise, they will be considered
The following will be implemented if a student withdraws from a semester:
- The student will receive a grade of "W" for all the registered courses.
- The semester from which the student has withdrawn is counted towards the MTF.
Withdrawal from the University
A student has the right to withdraw from the University prior, during, or after the withdrawal period specified in the
Academic Calendar; however, the following consequences apply:
- Prior to the withdrawal period: The Registration Unit will drop all of the student's courses.
- During the withdrawal period: The Registration Unit will assign a "W" grade to all the student's courses, and the semester from which the student withdrew will be counted towards the MTF. The withdrawal from the University will be effectively on the student's record the following semester
- After the withdrawal period: The student will receive a grade of "DN" or the so-far-earned grade for each course. The withdrawal from the University will be effectively on the student's record from the following semester.
The Registration Unit will deactivate the record of the students who permanently withdraw from the University. Students have the right to reactivate their records within six semesters.
A student who fails to rejoin the University after the first day of classes of the semester, or fails to either apply for a deferral of study or a withdrawal from the University, will be disenrolled for that semester only. The student has the right to rejoin the University in the following semester.
The Registration Unit deactivates the students' record if they fail to rejoin the University after the disenrolled semester from which they have been dropped. However, they have the right to apply for a reactivation of record or readmission at a later stage.